Privacy Policy

The Parochial Church Council (PCC) of St Mary Magdalene Barwick & Stoford
Your personal data – what is it? Personal data relates to a living individual who can be
identified from that data. Identification can be by the information alone or in conjunction
with any other information in the data controller’s possession or likely to come into such
possession. The processing of personal data is governed by the General Data Protection
Regulation (the “GDPR”).

2. Who are we?
St Mary Magdalene PCC is the data controller (contact details below). This means it decides
how your personal data is processed and for what purposes.

3. How do we process your personal data?
St Mary Magdalene PCC complies with its obligations under the “GDPR” by keeping personal
data up to date; by storing and destroying it securely; by not collecting or retaining
excessive amounts of data; by protecting personal data from loss, misuse, unauthorised
access and disclosure and by ensuring that appropriate technical measures are in place to
protect personal data.
We use your personal data for the following purposes: –
To enable us to provide a voluntary service for the benefit of the public in Barwick and
Stoford and the surrounding district;
To administer membership records;
To fundraise and promote the interests of the church;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at St Mary Magdalene

4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events,
activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under
employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a religious aim provided       the processing relates only to members or former members (or those who have regular
contact with it in connection with those purposes); and there is no disclosure to a third
party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church to carry out a service to other church members or for purposes
connected with the church. We will only share your data with third parties outside of the
parish with your consent.

6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of
Your Parish Records” which is available from the Church of England website Specifically, we retain electoral roll data while it is still current;
gift aid declarations and associated paperwork for up to 6 years after the calendar year to
which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect
to your personal data: –
The right to request a copy of your personal data which the PCC of St Mary Magdalene holds
about you;
The right to request that the PCC of St Mary Magdalene corrects any personal data if it is
found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the PCC
of St Mary Magdalene to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal
data and where possible, to transmit that data directly to another data controller, (known as
the right to data portability), (not applicable) [Only applies where the processing is based on
consent or is necessary for the performance of a contract with the data subject and in either
case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies
where processing is based on legitimate interests (or the performance of a task in the public

interest/exercise of official authority); direct marketing and processing for the purposes of
scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use prior to
commencing the processing and setting out the relevant purposes and processing
conditions. Where and whenever necessary, we will seek your prior consent to the new

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact St
Mary Magdalene PCC Secretary at 01935 415266 or at
You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.